Poster Sessions

Location

All posters sessions will be held in the Rio Grande Room on the lower level at The Worthington Hotel. Please see the volunteer at the Manuscript Desk if you have any questions regarding the Poster Sessions.

This year we will be giving awards for the best student posters; one poster, that is considered the best quality and best presented, will be chosen in each of the four poster sessions. One of the authors on the poster must present it and be in attendance in order to receive the award.

Display Times

Poster Session hours are:

• Set-up:  Poster presentations will be placed on poster boards no later than 1:00 pm Monday, August 11 or by 1:00 pm on the day of arrival to the conference.
• Take-down:  All posters must be removed by 6:00 pm on Thursday, August 14. Any posters remaining after 6:00 pm Thursday will be destroyed.

Guidelines for Poster Presenters

If you are giving a poster presentation, these guidelines will be helpful.

• Very important: Each poster is expected to have an author registered for the conference. The poster must be presented by one of its authors in order to be published in the proceedings.
• The presenting author must check in at the Manuscript Desk.
• All posters will be pre-assigned an identification number which will be posted in the upper corner of the display board. This number will include the day of the session, session code (i.e. AP01, IBM04, MA10, etc.), and the abstract number: MON-AT04-533. This is how you will identify where to display your poster.
• Posters will be presented on the same day as their respective sessions. If your session is scheduled on Friday, your poster will be presented in the Thursday poster session.
• All posters are to remain in place for all poster sessions, Monday through Thursday, unless the presenter is traveling. Please tell the person at the Manuscript Desk, if you have presented your poster and are taking it down early.

All posters will be displayed on a 4 ft. x 8 ft. Velcro board. In order to allow two posters per side on each board, posters must not be larger than a 4 ft. by 4 ft. display space. Participants are requested to prepare their display in advance. Items, such as Velcro hooks and push pins, will be able at the Manuscript Desk and throughout the poster display area.

The title of the abstract, author(s) and organization(s) should appear in letters not less than 1 inch (25mm) high at the top of the display. The posters will be viewed from a distance of at least 3 feet (1m) and more typically 5 feet (1.5m). Large, clear lettering and an overall neat and attractive appearance will give your presentation strong support. Charts, drawings and illustrations might be similar to those you would otherwise use in making slides or overhead transparencies. Again, keep in mind that your illustrations will be viewed from a distance of at least 3 feet (1m).

Your poster should tell its own story in outline without oral description. Most viewers will scan it for the points it makes and then, if interested, linger for discussion. You can then supply necessary details. A display of data, equations and graphs alone is likely to be ineffective.